10 Onboarding Best Practices for New Hires

June 23, 2023

Onboarding best practices are crucial for the successful integration of new hires into your organization.

The integration of new employees into a company work environment is an essential process, which entails furnishing the necessary details, guidance and resources to ensure they can become productive to the company, and feel happy and comfortable in their place.

Avoiding common onboarding mistakes can significantly improve employee retention rates and productivity. This article will explore ten onboarding best practices of a robust hire that every department director should consider implementing in their employee onboarding.

Onboarding is difficult and messy if you want to build a great workforce. Let us handle it for you.
Become a partner

1. Start onboarding before their first day

Beginning the onboarding process before a new hire's first day of work is ideal. Send them an introductory email or packet with important information about your company and what they should expect in their role and during the onboarding process. This allows you to build rapport before they start.

It's valuable to offer pre-employment orientations to all of your new hires. This guarantees they are fully prepared and hit the ground running.

2. Have a clear onboarding checklist

Effective onboarding requires a comprehensive onboarding checklist. This list should detail all tasks and milestones that need completion during the new hire's initial weeks at your company.

It can include completing paperwork, attending training sessions, meeting team members, and understanding job responsibilities. A well-structured checklist helps track progress and ensures no important step is missed during onboarding.

3. Introduce to other staff

Introducing your new employee to existing team members is crucial for a smooth onboarding process. It's not just about making them feel welcome, but also about facilitating collaboration and teamwork from day one.

An email introduction or a meet-and-greet session can help in this regard. This approach ensures that when they walk through the door the first day, they are greeted and welcomed into the work environment.

Remember, a successful onboarding process starts with a warm welcome and a strong sense of community.

4. Establish clear expectations from the start

When it comes to new hires, it's essential to set clear expectations for performance and communication from day one. This means defining job duties, setting achievable goals, and outlining responsibilities.

Well-crafted job duties can serve as a roadmap for new hires, guiding them towards success in their role. But clear communication during onboarding is what will set their mindset.

5. Condense paperwork for a better onboarding experience

Streamlining paperwork can make a huge difference in how your new hire feels about their onboarding process.

Instead of drowning them in forms and documents, try to consolidate everything into one round of reviewing and signing. This way, your new team member can focus on learning about their role instead of being buried in administrative tasks during employee onboarding.

6. Provide resources throught the onboarding process

Onboarding new employees can be a daunting task, but providing resources is key to their success. Equipping new staff with instructional guides, e-learning platforms and shadowing initiatives are a few of the assets that can facilitate fast onboarding.

These resources can also be things like, tech support hotlines for services used, links and bookmarks, application download link packages, and much more.

7. High energy and excitement on the first day

First days can be nerve-racking. As an employer, it's your responsibility to cultivate a positive ambiance that will reduce any unease. A warm welcome not only makes new hires feel valued but also sets the tone.

Introduce the team, give an office tour, or even throw a welcome lunch. Remember, enthusiasm is contagious - start off on a high note.

8. Provide a list of important contacts for your new hire

Don't leave your new hires stranded. Give them a comprehensive list of important contacts to ensure their success. This can include immediate supervisors, HR representatives, and IT support.

Having these resources readily available will empower them to seek assistance when needed and foster open communication within the team. This also makes them feel like they are cared for, and they have help any which way they turn.

9. Check in regularly

Onboarding doesn't ever end, you're always onboarding. It's a process that takes check ins for their entire employment. Checking in allows you to understand if they're happy and comfortable, and what their issues are.

These check ins create a despair between a long term culture, and high turnover.

10. Ask for feedback

Once you get to the point with a new hire where they are settled in, you should ask for feedback so you can optimize your onboarding process, and capitalize in other areas.

It's important not to delay asking for feedback from new hires. It's best to do this within a few months of their start date, while they still have their opinions on your onboarding process fresh in their mind.

FAQs in Relation to Onboarding Best Practices

What are the 5 C's of onboarding?

Compliance, Clarification, Confidence, Connection, Check-in and Culture.

What are the 4 phases of onboarding?

Pre-boarding, Onboarding, Training, Transition


These onboarding best practices are crucial for a successful integration of new hires into your organization. To ensure an effective onboarding experience, it is important to set clear expectations and provide resources for the new hire.

Start by communicating with them before their first day, establishing clear expectations, providing resources throughout the process, and having a checklist in place. Condense paperwork into only one round for the employee and set up a timeframe for job shadowing. Finally, create high energy on the first day while giving them contacts to help or guide them along the way.

Onboarding can be difficult, the ability to build rapport and seamlessly integrate a new hire in your culture can get messy. In certain situations, it's best to let the experts handle this. Finding the right expert means they've repeated this process countless times, over countless years.

Onboarding is difficult and messy if you want to build a great workforce. Let us handle it for you.
Become a partner
What is RPO? (Recruitment Process Outsourcing)

Explore what recruitment process outsourcing (RPO) is, and how it can benefit businesses of all sizes.

July 7, 2023
What is Data Center Management | What's DCIM?

We will discover the world of managing these complex data centers. We'll discuss what effective data center management is and how it can alleviate current problems.

July 6, 2023
Let's work together.

Contact us and upgrade your workforce today

Thank you! Your submission has been received! We'll contact you in less than 24 hours.
Oops! Something went wrong while submitting the form.